flexible work policy example

The purpose of the flexwork agreement is to ensure that both the manager and the employee have a clear, common understanding of the flexwork arrangement. Employees (other than a casual employee) who have worked with the same employer for at least 12 months can request flexible working arrangements if they: are the parent, or have responsibility for the care, of a child who is school aged or younger. Telework/Working Remotely/Telecommuting. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. Dartmouth College The Universitys expectations for appropriate standards of conduct and dress continue to apply within the remote work environment. OpenDocument Text (ODT) format. Pro tip are a carer (under the Carer Recognition Act 2010) have a disability. What are flexible working options? Use these stages to plan how you implement flexible . Policy brief & purpose When evaluating the request, the manager must determine that the employee can effectively perform the job duties of the position while flexworking. For questions related to the evaluation and implementation process, or about specific approval and denial decisions, employees and supervisors may contact their Human Resources Consultant or their divisional leadership. St. Louis, MO 63130, Mid Campus Center Building Managers must carefully evaluate the feasibility of a proposed flexwork arrangement before approving it. The holiday credit is eight (8) hours for full time employees or prorated for part-time employees, Holiday falls on the employees scheduled work day that is shorter than the holiday the employee is eligible to receive(See note below), The employee takes the holiday off and receives a holiday credit for the difference in time between the value of the holiday and the length of the scheduled work day, Overtime Eligible Contract Covered and Classified Staff, Employee is assigned to work on a scheduled holiday. Should you offer flexible working arrangements? Flexible Work Arrangement (FWA) means an approved arrangement where an employee works an alternate schedule from the area's Core Hours. This can include every staff employee, contract employee, freelancer, and any paid or voluntary member, or anyone else the policy may affect. For example, a staff member may request to work from 9:00 a.m. until 5:00 p.m. instead of the standard 8:30 until 4:30. Workable helps companies of all sizes hire at scale. B. Employees with responsibility for handling Protected Health Information must maintain compliance with the Universitys HIPAA and information security policies. And while some flexibility is allowed, the employee must agree to work set hours as much as possible, five days a week. Some teams are successful with frequent flexwork among team members. A common policy is in-person time, for example. . In this Policy, "FlexWork" means any non-traditional work arrangement that includes any combination of Remote Work and/or Flexible Work. A remote work policy helps your company and employees by clearly outlining expectations. . Alternative work arrangements have different characteristics than flexible work plans. Here is a list of best practices that will make your work from home policy relevant and effective. Employees requesting accommodations under the Americans with Disabilities Act should contact the Office of Institutional Diversity and Equity. This policy applies to all our employees, who need an alternative arrangement abouttheir. Scope This section should clearly explain to whom the flexible work schedule policy applies. Example: Open Work From Home Policy Core Principles This Policy is based upon the following core principles: There is no premium pay. The employee takes the holiday off and may either adjust his/her work effort to make up for the difference, OR have the difference in time between the employees scheduled work time on the day and the value of the holiday deducted from the employees vacation leave balance. The examples below illustrate possible flexwork arrangements for contract covered staff and professional staff employees. Flexwork often improves job satisfaction by increasing job flexibility. Please see the Management Guide for Remote Work Site Setup for more information. Europe & Rest of World: +44 203 826 8149. This policy applies to all our employees, who need an alternative arrangement about their work schedules and who are eligible by nature of their job. Additionally, employees responsible for handling protected student information must maintain compliance with the Universitys FERPA policies. This policy outlines the requirements, definitions, and procedures for implementing a flexible work arrangement. What are flexible work arrangements? If youre unsure that the proposed flexworkarrangement can be successful, consider allowing the employee to flexworkon a pilot basis. If a holiday falls on a day the employee is scheduled to work fewer hours than the value of the holiday, the employee receives holiday credit for the difference. Workplace flexibility emphasizes the willingness and ability to adapt to change, particularly regarding how and when work gets done. Each team is different. Remote work, or telecommuting, is a working arrangement that enables an employee to work off-site for all or part of the workweek on a regular basis. After approving a flexwork request, document the flexwork agreement. Why so few? Flexible work arrangements may include flexibility associated with work locations, modalities and/or schedules. Examples of flexible work arrangements include: Regulations: changes to start and finish times) pattern of work (e.g. Employee is assigned to work on a holiday, The employee receives the regular days pay and eight hours of holiday credit for a full-time employee (prorated for a part-time employee), Current productivity and past history of success, Punctuality and ability to adhere to a work schedule and reportabsences from work, Ability to accomplish job duties that could be affected by daily or weekly task-specific deadlines, Remaining probationary or trial period that needs to be completed, Backup personnel necessary when the flexwork employee is out, Costs, customer service, safety, and security, Time and leave record keeping, especially holiday-related leave accounting, The work schedule that specifies flexwork days and times, How the flexwork arrangement may be terminated, When the employee is required to be in the office, A specified total number of hours that the employee is scheduled to work each week based on the positions percent time, A regularly repeating weekly work schedule that is anything other than five uniform and consecutive eight hour days in a seven day period (for full time employees), A specified work period for each day that the employee is scheduled to work, A specified total number of work hours each work day, A daily core work period during which the employee is expected to be at work, A variable daily start time that begins within a set period of time, A variable daily end time that depends on that days start time, A minimum average weekly work hour expectation based on the positions percent time, A regularly repeating work plan that consists of anything other than five consecutive approximately equal work days, The employees alternative work plan may have to be adjusted as necessary to meet the positions work requirements, A minimum weekly work hour expectation based on the positions percent time, A variable daily end time that takes the days start time into consideration, however employees are expected to work whatever time is necessary to accomplish work goals, The employees flexible work plan may have to be adjusted as necessary to meet the positions work requirements. 5. To offer you some flexibility, each employee is allotted three (3) work-from-home days per calendar month. Use these sample flexible work policies to develop a policy that will elevate your company. Examples of flexible work arrangements include: Compressed work schedule: Employees perform their work over the course of fewer days in a workweek. 6. . A request for a temporary modification to normal . The compressed workweek is a flexible schedule where an employee works fewer days each week but for longer than usual hours. For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. There are a number of reasons employees dont take advantage of flex: None of these is good news for companies. The arrangement is intended to benefit the employee without unduly burdening unit operations. Employees . This is a policy to embed flexible work in the Victorian Public Service (VPS). Supervisors or employees should direct flexible work arrangement requests to their divisional leadership or immediate supervisor in a format and with sufficient detail that is reasonable for the arrangement being requested. Right to request flexible work arrangements Employees who have worked for you for at least 12 months are entitled to request flexible working arrangements for certain reasons. Example: The employee works two days from home from 10:00 AM - 7:00 PM and three days on campus from 8:00 AM to 5:00 PM. Flexible work arrangements must be memorialized in writing and comply with all legal requirements, including that non-exempt (bi-weekly) employees keep track of their actual hours worked and receive overtime pay if they work in excess of 40 hours in a work week. Policy elements We recognize that some employees need to work flexible hours. Themore common examples are the four-day (10 hours per day) or three-day (12 hoursper day) workweeks. 5 x 4 workweek a flexible schedule where four days are worked in one weekand five in the next for a total of 80 hours. In all cases, a department may end a flexible work arrangement with reasonable notice to the employee(s). any arrangement where an employee is contracted to work anything less than typical full time hours for the type of work in question. Learn more. There are five "dimensions" of flexible work, which can be included in your flexible work policy. Purpose This policy outlines the department's commitment to providing options of flexible work arrangements to employees. Once a remote work arrangement is approved, the responsible business office must ensure that the administrative systems are updated to reflect an accurate work location and that the employee is working remotely. Workplace Alcohol and Drug Policy worksafe.vic.gov.au Download Flexible Work Arrangements If an employee belongs to a company that adheres to work-life balance, he is one lucky employee. To help ensure that the employee continues working effectively under a flexwork arrangement, managers should develop a telework plan. conditions must be met for a flexible work schedule to be approved: The employee must have a satisfactory attendance record, meet all performance expectations in his or her current role, and consistently demonstrate the ability to complete tasks and assignments on a timely basis. Remote and hybrid work arrangements may be used to allow staff members to fulfill some or all of their duties from an off-campus location. Some flexible work policies allow employees to work when they feel most productive and other policies allow them to work where they feel most comfortable. So, for example, rather than working from 9 am to 5 pm each day, an employee may opt to work . Sample 1 Sample 2 Sample 3 See All ( 22) Remove Advertising Flexible Work Schedule. It also helps recruit and retain employees. . For more information, please see https://hipaa.wustl.edu/policies-procedures, https://informationsecurity.wustl.edu/policies/computer-use-policy and https://registrar.wustl.edu/student-records/ferpa-privacy/washington-university-ferpa-policy. Who can request flexible working arrangements? But flexible work has numerous variations, each with its own set of pros and cons for employer and employee. Definition and Purpose Flextime is an arrangement that allows an employee to alter the start and end times of their work day around the normal schedule of 8 a.m.-5 p.m. Flextime includes: Individualized start and end times that remain constant each work day e.g., 7 a.m.-4 p.m. or 9 a.m.-6 p.m. with one-hour lunch Monday through Friday Typically, an employee will request a flexwork arrangement, although sometimes it may be a condition of employment. Flexible working arrangements usually encompass changes to the hours, pattern and location of work. Flex Time: Flex time is the most commonly requested flexible working arrangement, and is the easiest to manage and most affordable flexible work option. Agencies may use this guidance (and examples) to consider current practice and adapt it to their business context and industrial arrangements. Examples of flexible work include: Work-from-home or remote: The employee may work part of the time or entirely from a remote location, usually their place of residence. Better Employee Attendance Record In a survey conducted by Flexjobs, 84% of working parents considered work flexibility very important. 5.3 Flexitime allows an employee to choose, within certain limits, when to begin and end work. Compressed Workweek Change to Full-time 36.25- or 40-hour workweek condensed into fewer than five workdays. Reduced hours/Part-time. What are flexible working arrangements? Flexible work arrangements must be memorialized in writing and comply with all legal requirements, including that non-exempt (bi-weekly) employees keep track of their actual hours worked and receive overtime pay if they work in excess of 40 hours in a work week. Similarly, 67% of managers are allowed to offer flexibility at their own discretion. Who's using it: FormAssembly, Sqwiggle, HelpScout. Better work-life balance : If everyone at a company needs to work from 8:00 AM - 5:00 PM, for example, sacrifices need to be made. Depending upon the particular circumstances, flexible work arrangements may also include a trial period, phased implementation, a communications plan, and periodic reviews to assess the ongoing feasibility of the arrangement and to make adjustments, if needed. An example of a flexible work schedule that would include a half-day each week could be working Monday through Thursday from 7:30 a.m. to 5:00 p.m. with a 1/2 hour lunch, working Friday from 7:30 a.m. to 11: . The Wall Street Journal shared the chart below based on a 2013 report from the U.S. Census bureau: And this change is redefining family and community structure. The employees start and end times, however, vary from day to day. Once divisional approval is obtained, the following items must be submitted to Human Resources: The Flexible Work Arrangements policy is not intended to be utilized when flexible arrangements are requested or granted as an accommodation due to an employee's disability, impairment, serious health condition, or other circumstances that may be covered by the Americans with Disabilities Act or the Family and Medical Leave Act. Normal Schedule: Monday - Friday from 8:30 a.m. to 5 p.m. with an . Flexible work doesn't just mean working part-time . Company Name's ("the Company") Flexible Working Policy recognises the importance of achieving a fair balance between work and other responsibilities (such as family responsibilities and care-giving). When evaluating a flexwork request, managers should consider how well the employee has demonstrated the skills and work habits that lead to a successful flexwork arrangement including the employees: After determining that an employee is likely to succeed in a flexwork arrangement, assess how well the rest of the department or unit will function when an employee begins the flexwork arrangement, including: Ultimately, youneed to determine the work configuration that functions best for yourteam. This means that employees have a greater level of flexibility to choose the type of time off they need. Some organizations have adopted the compressed work, long before the start of the COVID-19 pandemic. A flexible hours policy may also be referred to as aflexible working hours policy or a flexible work schedule policy. Some examples include: Giving employees the ability to design their own rosters with remote access through rostering and shift-swapping applications Flexible start and finish times Several organizations and companies have made samples available online, so were able to show you exactly what your flexible work policy could and should be. There are two general types of flexwork arrangements: An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days for example, working four consecutive ten-hour workdays during the week. The University reserves the right to inspect the remote work site. Standardizing flexible work will not only eliminate these pain points, but it will also provide a full picture of the return-on-investment from flexible work programs. The San Mateo County Office of Sustainability understands this, and has created an in-depth resource that covers a useful range of topics for employees and managers who telework or support teleworking teams. Flexible work arrangements that have been approved may be changed or terminated by the DLC at any time if, in the judgment of the DLC leadership, the arrangement does not fully meet operational needs. Other teams must limit the amount of flexwork. 621 N. Skinker place of work. The variety of flexible work arrangements described below offer options to employees and managers for addressing both personal and operational needs. working from home). If working on the holiday results in the employee working more than 40 hours in the work week, the employee receives overtime for hours worked over 40, Overtime Eligible Contract Covered, Classified, & Professional Staff, Full time employee works four 10 hour days on an alternative work schedule. Employees must follow the work schedules provided to them, be sure to meet deadlines, uphold high-quality standards, and submit daily reports.